Affiliate Commission Reconciliation
Affiliate commission structures in iGaming mix revenue share, CPA and hybrid deals across dozens or hundreds of affiliates, each tracked through click and referral data that has to match up against actual player deposits, NGR and lifetime value on your own platform before a payout is approved. Doing this reconciliation by hand in a spreadsheet each payout cycle means discrepancies, such as a player attributed to the wrong affiliate, a commission tier miscalculated, or a self-excluded or fraudulent player still counted in revenue share, get caught late if at all, and disputed affiliate payouts eat real finance-team time chasing down which system's numbers are right.
STARTING PRICE
From €299
Standard tier · Multi-step workflow with AI extraction/decisioning and 2-3 integrations.
Get a quote →Saves roughly 5-8 hrs per payout cycle, plus fewer disputed affiliate payments.
How the automation works
We pull tracking and attribution data from your affiliate platform alongside actual player revenue and status data from your gaming platform, and reconcile them automatically against each affiliate's actual commission terms, including tiered revenue-share bands, CPA qualification rules, and exclusions for self-excluded, fraudulent or bonus-abusing players who shouldn't generate commission. Discrepancies between what the affiliate platform reports and what your platform data actually supports are flagged with the specific player and transaction involved, not just a total mismatch, so finance can resolve a dispute with evidence instead of re-running the whole reconciliation by hand. Payouts above a set threshold still route to a finance reviewer for approval before they go out.
Process flow
- 01
Payout cycle opens trigger
Reconciliation runs automatically at the start of each affiliate payout cycle, pulling the relevant period's tracking and platform data.
- 02
Pull affiliate and platform data integration
Referral attribution and reported commissions from the affiliate platform are pulled alongside actual deposit, NGR and player-status data from the gaming platform.
- 03
Apply commission terms ai
Each affiliate's actual contract terms — revenue-share tiers, CPA qualification rules, exclusions for excluded or fraudulent players — are applied to the platform data to calculate what's actually owed.
- 04
Flag discrepancies ai
Where the affiliate platform's reported commission doesn't match the calculated amount, the specific player and transaction behind the gap is flagged, not just an aggregate variance.
- 05
Route large payouts for review output
Payouts above a configurable threshold, and any statement with unresolved discrepancies, route to a finance reviewer before approval — routine, fully reconciled payouts under threshold can move faster.
- 06
Generate reconciled statement output
A reconciled payout statement with the discrepancy trail is generated for finance and for resolving affiliate disputes with evidence.
Inputs
- Affiliate platform tracking and attribution data
- Gaming platform deposit and NGR data
- Affiliate contract commission terms
- Player status flags (excluded, fraud, bonus abuse)
Outputs
- Reconciled affiliate payout statements
- Discrepancy flags with transaction detail
- Finance reviewer approval log
- Affiliate dispute evidence package
Works with
Prefer a fully custom build instead of an off-the-shelf integration? We scope both options during your free consultation — most jobs like this one work fine on standard connectors, but higher-volume or non-standard systems sometimes need bespoke API work, reflected in the complex tier.
Where this goes wrong if you get it wrong
- Commission calculations need to exclude players who were later self-excluded, flagged for fraud, or found to be bonus-abuse ring accounts — an affiliate shouldn't earn ongoing revenue share on a player who was already removed from the platform for cause, and the reconciliation needs to apply exclusions retroactively, not just going forward.
- Tiered revenue-share structures where the rate changes based on cumulative referred-player NGR need the calculation to track cumulative totals correctly across periods, not reset the tier calculation each cycle — a common source of disputes is an affiliate correctly calculating a tier the platform's per-period logic misses.
- A discrepancy flagged as an aggregate dollar variance without the underlying player and transaction detail is nearly useless for actually resolving a dispute — finance needs the specific records behind the gap, not just a number that doesn't match.
- Auto-approving payouts above a meaningful threshold removes the one check that catches a systemic tracking error before it compounds across a full payout cycle — large or unusual payouts should always get a finance reviewer's sign-off before funds move.
Frequently asked questions
Does this stop commission on players who were later flagged for fraud?
Yes — exclusions for self-excluded, fraudulent or bonus-abuse accounts are applied retroactively in the reconciliation, so an affiliate isn't paid ongoing revenue share on a player who was already removed from the platform for cause.
What happens when the affiliate platform and our own data disagree?
The discrepancy is flagged with the specific player and transaction behind it, not just an aggregate mismatch, so finance can resolve the dispute with evidence rather than re-running the whole reconciliation manually.
Does every payout get automated approval?
No — payouts above a configurable threshold and any statement with unresolved discrepancies route to a finance reviewer before approval; only routine, fully reconciled payouts under threshold move without that extra step.
Can this handle tiered revenue-share structures?
Yes, including tiers based on cumulative referred-player NGR tracked correctly across periods, which is where a lot of manual reconciliation and per-period spreadsheet logic tends to get the calculation wrong.