Automate Corporate Filings and Registry Updates
A company operating multiple entities across jurisdictions carries a rolling calendar of statutory obligations — annual returns, beneficial ownership register updates, director and registered office changes, license renewals — each with its own filing body, form and deadline, and each jurisdiction's requirements drift independently as local rules change. This calendar typically lives across a mix of a corporate secretary's personal tracking, outside counsel reminders and institutional memory, and when a director resignation or address change happens, the registry update that legally needs to follow within a defined window sometimes doesn't get filed until an audit, financing round or ownership dispute surfaces the gap — by which point the entity may already be in default or bad standing.
STARTING PRICE
From €299
Standard tier · Multi-step workflow with AI extraction/decisioning and 2-3 integrations.
Get a quote →Saves roughly 3-5 hrs/week for a corporate secretarial function managing multiple entities.
How the automation works
We build a central filing calendar across every entity and jurisdiction, tracking statutory deadlines and automatically detecting internal events that trigger a registry update obligation — a director change, registered office move, share issuance or beneficial ownership shift — and matching them against the specific filing requirement and deadline for that entity's jurisdiction. Draft filings are pre-populated from entity data where the filing body's format allows it, and every filing still routes through a human for review and submission rather than being lodged automatically, since an incorrect statutory filing carries its own compliance exposure. Upcoming and overdue obligations surface on a single dashboard instead of being scattered across individual trackers.
Process flow
- 01
Deadline or trigger event detected trigger
A scheduled statutory deadline approaching, or an internal event like a director change or address move, triggers the workflow automatically.
- 02
Match to filing requirement ai
The triggering event or deadline is matched to the specific filing type, form and deadline that applies for that entity's jurisdiction, since requirements differ by registry and can change independently of one another.
- 03
Pre-populate draft filing ai
Where the filing body's format supports it, a draft filing is pre-populated from current entity data, cutting the manual data-entry step out of the process without submitting anything automatically.
- 04
Sync to entity management system integration
Filing status and entity data update in your entity management or corporate secretarial system, keeping the central record current as filings move through the process.
- 05
Route for review and submission output
A human reviews the draft filing for accuracy before it's submitted to the relevant registry — the automation prepares and reminds, it never files on the company's behalf without that review.
- 06
Maintain a filing status dashboard output
A live dashboard across all entities and jurisdictions shows upcoming, submitted and overdue filings, replacing scattered per-entity tracking.
Inputs
- Entity register and jurisdiction data
- Internal corporate event records (director changes, share issuances, address moves)
- Jurisdiction-specific statutory filing requirements
- Prior filing history per entity
Outputs
- Multi-entity filing deadline calendar
- Pre-populated draft filings
- Filing status dashboard across entities and jurisdictions
- Overdue filing escalation log
Works with
Prefer a fully custom build instead of an off-the-shelf integration? We scope both options during your free consultation — most jobs like this one work fine on standard connectors, but higher-volume or non-standard systems sometimes need bespoke API work, reflected in the complex tier.
Where this goes wrong if you get it wrong
- Filing requirements and deadlines differ by jurisdiction and change independently as local company law is amended, so a filing calendar built once and left static will drift out of date — the requirement mapping needs a periodic refresh against current statutory rules per jurisdiction, not a one-time setup.
- An internal event like a director resignation or beneficial ownership change often needs to be filed within a short statutory window (sometimes as little as 14 days) that's easy to miss if the trigger detection depends on someone remembering to report the change rather than catching it from the underlying record change itself.
- This tool must never submit a statutory filing to a registry without human review — draft pre-population removes manual data entry, but an incorrect or incomplete filing lodged with a corporate registry can itself trigger penalties, rejected filings or reputational exposure, and the review step is where an actual legal or company-secretarial judgment catches that before submission.
- Beneficial ownership register updates carry particular sensitivity since accuracy requirements are stricter and scrutiny is higher in several jurisdictions post-AML directive changes — treating a beneficial ownership filing with the same default handling as a routine annual return understates the review rigor that specific filing type warrants.
Frequently asked questions
Does this submit filings to registries automatically?
No. It tracks deadlines, detects triggering events and pre-populates draft filings where possible, but every filing is reviewed by a human and submitted deliberately — nothing is lodged with a registry without that review.
How does it handle different filing requirements across jurisdictions?
Each entity's obligations are matched against the specific requirements for its jurisdiction rather than a generic filing calendar, since deadlines, forms and required content vary by registry and change independently over time.
What internal events trigger a registry update requirement?
Common triggers include director appointments or resignations, registered office changes, share issuances and beneficial ownership shifts — the system watches for these in your entity records and matches them to the corresponding statutory filing obligation.
What happens if a filing deadline has already been missed?
A missed deadline surfaces as an escalation on the dashboard rather than being silently dropped, since late filings often still need to be made and may carry a penalty or late-filing procedure that legal needs to manage directly.