Power of Attorney and Signing Authority Registry
A company with multiple entities, regional offices, and a workforce where roles change constantly has power of attorney grants and delegated signing authority scattered across old board resolutions, email approvals, and institutional memory — and when a specific contract or transaction needs to know exactly who's currently authorized to sign on behalf of a particular entity, answering that takes calling around and hoping someone remembers, rather than checking a single current record. A signature from someone whose delegated authority actually expired or was revoked months ago, accepted because nobody checked, creates a real question about whether the resulting agreement was properly authorized at all.
STARTING PRICE
From €299
Standard tier · Multi-step workflow with AI extraction/decisioning and 2-3 integrations.
Get a quote →Saves roughly 2-3 hrs per transaction in manual authority verification, plus reduced risk from an expired or revoked signer executing a document unnoticed.
How the automation works
We maintain a current registry of every active power of attorney and delegated signing authority grant, organized by entity, scope of authority, and expiration or revocation status, so confirming whether a specific person is currently authorized to sign for a specific entity is a lookup, not an investigation. Every new grant, renewal, and revocation is logged as it's formally executed, and the registry flags authority that's approaching expiration or that hasn't been formally renewed despite the person still being expected to sign in that capacity. General counsel or the corporate secretary confirms every grant and revocation entry before it's treated as the authoritative record — this maintains the registry, it never grants, extends, or revokes authority on its own, since that requires the actual corporate action, not a database entry.
Process flow
- 01
Signing authority or power of attorney granted trigger
A power of attorney or delegated signing authority is formally granted through board resolution, officer designation, or the appropriate corporate action for that entity and jurisdiction.
- 02
General counsel confirms the grant details output
General counsel or the corporate secretary confirms the specific scope, entity, and expiration of the granted authority before it's entered into the registry as active.
- 03
Log the confirmed grant integration
The confirmed grant is logged in the registry with the person, entity, specific scope of authority, and expiration date, replacing scattered informal records with one current source.
- 04
Track expiration and flag renewals needed ai
Authority approaching its expiration date is flagged for renewal review well ahead of time, so a person expected to continue signing in that capacity doesn't quietly lose valid authority through simple lapse.
- 05
Log formal revocations immediately output
Any formal revocation of authority — role change, departure, a decision to narrow delegated scope — is logged immediately and takes effect in the registry the moment the revocation is confirmed, not on a delay.
- 06
Support real-time authority verification output
Anyone needing to confirm whether a specific person currently holds signing authority for a specific entity and transaction type can check the registry directly, rather than relying on institutional memory or an outdated document.
Inputs
- Board resolutions and officer designations granting authority
- Entity structure and jurisdiction requirements
- Revocation and role-change records
- General counsel or corporate secretary confirmation of grants and revocations
Outputs
- Current registry of active signing authority by entity and person
- Flagged authority approaching expiration
- Immediate revocation logging and effect
- Real-time lookup for authority verification before signature
Works with
Prefer a fully custom build instead of an off-the-shelf integration? We scope both options during your free consultation — most jobs like this one work fine on standard connectors, but higher-volume or non-standard systems sometimes need bespoke API work, reflected in the complex tier.
Where this goes wrong if you get it wrong
- A revocation that's decided informally — someone tells HR a departing employee shouldn't sign anything anymore — but never formally processed through the corporate action required to actually revoke delegated authority creates a dangerous gap between what people believe is true and what the registry can actually confirm; the registry only reflects formally confirmed revocations, and an informal understanding that hasn't been formalized is a real risk this tool can't close on its own.
- Signing authority scope needs to be specific, not just a yes-or-no flag — someone authorized to sign routine vendor contracts under a certain dollar threshold isn't necessarily authorized to sign a material financing agreement, and a registry that only tracks whether someone has 'authority' without specifying its actual scope risks a signature being treated as valid for a transaction type it was never meant to cover.
- Authority granted for one entity in a multi-entity corporate structure doesn't automatically extend to a related but legally distinct subsidiary, even if the same person holds a similar role at both — the registry needs entity-specific entries, not a single authority record assumed to apply across the whole corporate family.
- This maintains and surfaces the registry of confirmed authority; it does not itself grant, extend, or revoke authority, and no contract counterparty or internal team should treat the registry as a substitute for the underlying corporate documentation if a signature's validity is ever formally challenged — the registry is a fast verification tool, the board resolution or officer designation remains the actual legal source of authority.
Frequently asked questions
Does the registry itself grant signing authority?
No — authority is granted through the appropriate corporate action, like a board resolution or officer designation; the registry only logs and tracks authority that's already been formally granted through that process.
How quickly does a revocation take effect in the registry?
Immediately once the formal revocation is confirmed and logged — the goal is for the registry to reflect current authority status without a lag between the actual corporate action and the record.
Can it track different scopes of authority for the same person?
Yes, a single person can hold multiple distinct authority grants with different scopes and expiration dates, such as routine contract signing authority up to a certain value and separately, broader authority for a specific defined transaction.
Does authority for one entity automatically apply to related subsidiaries?
No — the registry tracks authority per specific entity, since authority granted for one legal entity in a corporate structure doesn't automatically extend to a related but distinct subsidiary.